FUNDAMENTALS OF COMPUTER

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USING MICROSOFT WORD

HOW TO USE MAIL MERGE IN MICROSOFT WORD

Question [CLICK ON ANY CHOICE TO KNOW THE RIGHT ANSWER]
When creating a mail merge, you will end up with ____ files.
A
1
B
2
C
3
D
4
Explanation: 

Detailed explanation-1: -Mail merge primarily consists of two files, the Main Document and the Data Source. The Main Document contains the information that will remain the same in each record, and the Data Source contains all the variable information, in the form of fields.

Detailed explanation-2: -Mail Merge requires three types of documents: (a) Main Document, (b) Data Source, and (c) Merge Document. (a) Main Document: In a Mail Merge operation, the personalized document (such as, a standard letter, or envelope, or mailing label) is known as the main document.

Detailed explanation-3: -A mail merge operation consists of using a computer to combine (merge) a data source with some other computer application file. The two files together (the Form Document and the Data Source) are “merged” to create a third document, i.e., the merged result.

Detailed explanation-4: -An essential step in a Word mail merge process is setting up and preparing a data source. You can use an existing Excel data source or build a new one by importing a tab-delimited (.txt) or comma-separated value (.csv) file.

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