FUNDAMENTALS OF COMPUTER

Detailed explanation-1: -Word generates a copy of the main document for each item or record in your data file. 3. You need to create your main document before you start mail merge. 4. Mail Merge task pane provides a list of options for main document type.

Detailed explanation-2: -Mail Merge is a handy feature that incorporates data from both Microsoft Word and Microsoft Excel and allows you to create multiple documents at once, such as letters, saving you the time and effort of retyping the same letter over and over.

Detailed explanation-3: -The mail merge process involves taking information from one document, known as the data source, combining with another document known as the main document. The data source is a document, spreadsheet or database that contains personalized information such as names, addresses, and phone numbers.

Detailed explanation-4: -The main document contains the basic text that is the same in all of the output documents. It may contain a letterhead, text, and instructions in merge fields for inserting text (such as recipient names and addresses) that vary from one output document to another.

Detailed explanation-5: -Recipients of a mail merge usually come from a list of names and data in an existing list, like an Excel spreadsheet, or your Outlook contacts list. The existing list could also be any database that you can connect to.